Volunteer sign-ups, sorted.

Describe your roles and shifts in one message. Xenpai sets up the sign-up form, gets the waiver signed, confirms each volunteer by email and keeps your coordinators in the loop.

Get started What's included
What you'd type

› Volunteer sign-ups for the Riverside Food Drive on Saturday, November 14. Roles: sorting, driving and the check-in desk, morning or afternoon shift. Ask for name, email, mobile and T-shirt size, and a signed waiver. Email each volunteer a confirmation and keep a Google Sheet for our coordinators.

Xenpai shows its plan, you check it, and it goes live with one click.

Riverside Food DriveRole
SortingDrivingCheck-in
Shift
Morning · 8–12Afternoon · 12–4
Waiver signedJessica Miller
volunteers
XXenpaiNew volunteer: Jessica Miller, sorting, morning shift.ConfirmWaitlist
Included

Everything around the form, set up for you.

  • Roles and shifts

    Volunteers pick a role and a shift, or several, with questions that only show when they apply.

  • Waivers signed on the form

    Volunteers agree to your terms and sign right on the form, with their name and the time recorded.

  • Confirmation emails

    Each volunteer gets a confirmation email, and the right email again when you confirm them or move them to the waitlist.

  • One sign-up per person

    Turn away duplicates by email or mobile number.

  • A sheet for coordinators

    A Google Sheet with a row per volunteer. Change a status there and Xenpai sends the right email.

  • Confirm from Slack

    New volunteers are posted in your channel with buttons to confirm them or put them on the waitlist.

  • Shifts on a calendar

    Put each volunteer's shift on a Google Calendar, from the date and time they choose, kept up to date.

  • A daily update

    An assistant emails you a summary of new volunteers and anything that needs you.

How it works

From one message to live, in about a minute.

01 · Describe

Say what you need

Who fills it in, what you ask, what they pay.

› Registration for our summit, 3 ticket types, QR tickets
02 · Review

Check the plan

Xenpai shows exactly what it will set up. Ask for changes.

Registration form · 2 steps Tickets: $120 / $240 / $480 Confirmation email Daily summary to you
03 · Go live

Share one link

The form, payments and emails go live together.

Your form link is readyShare it, embed it, or put it in an email Live

Questions

Do volunteers need an account?

No. They open the link, fill in the form and sign. Only you and your coordinators sign in to Xenpai.

Can volunteers change their shift?

Yes. Each volunteer gets a personal link to update their answers until sign-ups close.

Can volunteers get a reminder before their shift?

Yes. Ask for it in the chat, for example "remind confirmed volunteers at 9 AM the day before their shift". Each volunteer gets it once, and again if they change their shift.

Can coordinators help without signing in?

Yes. They can work from the Google Sheet or confirm volunteers with the buttons in Slack. You can also invite them to Xenpai as staff or viewers.

Can I put the form on our website?

Yes. Paste one snippet into any page to show the form there, or a button that opens it.

Also made with Xenpai

Just ask.

Describe it in one message. Xenpai takes care of the rest.

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