Applications that check themselves.
For festivals, competitions, grants and programs. Xenpai sets up the application, checks every submission against your rules and chases what's missing, so you only review complete ones.
› Applications for our summer music festival. Groups send their name, conductor, number of performers, two pieces with composers, a group photo at least 2400 pixels wide and the scores as PDFs. At least 20 performers. Applications close on March 31.
Xenpai shows its plan, you check it, and it goes live with one click.
Everything around the form, set up for you.
Long forms made easy
Steps, lists of people or pieces, questions that only show when they apply, and save to finish later.
Uploads checked on arrival
Photo sizes, scan quality and page counts are checked as people upload, so blurry scans never reach you.
An assistant that reviews
It reads each application against your rules, can look at every photo and score, and moves it to Needs info or Confirmed.
Fixes from one link
Applicants get a personal link to correct their own answers, instead of emailing back and forth.
Reminders
Anyone who doesn't send what's missing gets reminded, then you're told.
Every file in one place
Uploads land in one library, named your way, with ZIP downloads per form or per applicant.
Deadlines
Forms close by themselves on your closing date, and individual questions can stay open longer.
Fees, PDFs and your team
Take an application fee by card, turn applications into PDFs, and invite staff and viewers.
From one message to live, in about a minute.
Say what you need
Who fills it in, what you ask, what they pay.
Check the plan
Xenpai shows exactly what it will set up. Ask for changes.
Share one link
The form, payments and emails go live together.
Questions
Can I use the form I already have?
Yes. Attach it in the chat (a PDF, Word file or web page) and Xenpai rebuilds it with its questions, pages, conditions and fees.
Who decides who's accepted?
You do. The assistant checks that applications are complete and follow your rules; the decisions stay with you.
Can applicants pay an application fee?
Yes, by card when they submit, or later through a personal payment link for their exact amount.
Can applicants save and come back later?
Yes. They get a private link to pick up where they left off.